Internal control and HSEComing soon
From control point to closed finding.
TapInn brings safety rounds, incidents and follow-up into the same app as your shifts and hours. Every finding gets an owner and a deadline, and there is a record of what was done.
Same app as shifts and hoursEmployees report incidents from their phoneSwitched on when your company is ready
Internal control is being rolled out and is switched on per company. You can use scheduling and time tracking today.
Four steps, one record
From safety round to closed action, without anything falling through the cracks.
- 01Control
Walk the safety round with a checklist. Each control point gets yes, no or not applicable.
- 02Finding
A no becomes a finding with a description and a photo, linked to the location.
- 03Owner and deadline
The finding gets an action with a named owner and a deadline. No finding without follow-up.
- 04Closed and traceable
The round is locked when it is done, and the actions keep a history you can go back to.
What a safety round looks like
A no on a control point cannot be saved without an action with an owner and a deadline. That way findings are followed up instead of forgotten.
- Emergency exits are clearYes
- Fire extinguisher has been checkedYes
- Shelving is securedNo
Internal control where your employees already are
HSE work uses the same employees, locations and tasks as the rest of TapInn.
Employees
Report incidents, acknowledge JSAs and training, and find safety data sheets in the app they use for shifts and hours.
Locations
Safety rounds, the chemical register, equipment and safety representatives belong to the location, so the overview follows the site.
Operations
The annual plan puts recurring HSE tasks into Tasks, alongside everything else that needs doing.
What belongs to internal control
Every part is being rolled out and is marked Coming soon until it is available.
Safety rounds with a checklist
Work through the control points with yes, no or not applicable. A no requires a finding and an action with an owner and a deadline.
Reports with preserved evidence
Preview and issue a versioned PDF from the safety round, with photos and attachments preserved in the archive. Record when the report was handed over.
Findings and actions overview
See open, ongoing and closed actions across safety rounds. Overdue actions stay visible even when the round itself is locked.
Incidents and near misses
Employees report incidents from the app. Managers follow up with actions, owners and deadlines, and the history stays with the incident.
Risk assessments with versions
Assess risk, add actions with an owner and a deadline, and lock a version when it is done. A finding from a safety round can start a new assessment.
Job safety analysis (JSA)
Create and approve a JSA in the portal. The employees involved acknowledge it in the app.
Chemical register per location
Keep track of chemicals and safety data sheets per location. Employees find the data sheets in the app.
Equipment register with history
Register equipment and see its history. You can choose to stop clock-ins when equipment at the location is blocked or past its due date.
Control and calibration schedules
Set the interval, responsible person and next control date. Follow control deadlines and reminders independently of certificate validity.
Certificates by customer and instrument
Link the issued PDF to the correct customer, instrument and serial number. Preserve certificate versions and see issuer, certificate number and validity.
Customer certificates and renewals
Invite customer contacts to a separate web portal. They find certificates for equipment they are authorized to access, download documents and request renewal.
Training with acknowledgement
Employees acknowledge training in the app, and you get a warning before a training record expires.
HSE annual plan
Plan recurring HSE activities across the year. The recurring tasks show up in Tasks.
Safety representative per location
Record who the safety representative is at each location, so it is clear who holds the role.
Operational cases have their own list
Questions, orders and other operational cases from customers and employees get their own case list with an owner and deadline. HMS incidents are followed up in internal control.
Requests with an owner and deadline
Questions and requests from customers and employees land in one case list. Cases are routed by category and location, and each has a status, an owner and a deadline.
Your own cases in the browser
Employees see the cases they reported or were assigned in the browser version of the app.
Contact form for customers
Customers submit a case through a public form, confirm their email address and can follow their own case.
Deadline reminders
Reminders help the responsible person follow up cases that have passed their deadline.
Internal notes and retention
Keep internal notes apart from the replies the customer sees. Set retention, pause deletion when needed and export a case.
Frequently asked questions
When can we start using internal control?
Internal control is being rolled out and is not available to everyone yet. The module is switched on per company. You can create an account and use scheduling and time tracking right away.
How do we follow up findings from an inspection round?
A checkpoint answered no requires a finding and at least one action with an owner and deadline. You can follow the actions and return to their history.
Can employees report incidents from their phone?
Yes. Employees report incidents and acknowledge JSAs and training in the TapInn app. Managers follow up in the portal.
How do requests differ from HMS incidents?
HMS incidents concern the working environment and safety and are followed up in internal control. Requests are questions, orders and other operational cases from customers and employees, with their own case list.
How are the checklists structured?
Each checkpoint is answered yes, no or not applicable. A no answer links the finding to an action with an owner and deadline.
What does the equipment register show?
The register brings together equipment and history per location. You can choose to block clock-ins for blocked equipment or an overdue control. Control intervals and the certificate portal are being prepared separately and are marked Coming soon. Certificate validity is a separate date and does not automatically block clock-ins.
Start with TapInn today
Use scheduling and time tracking now, and start using internal control once it is switched on for your company.